WHAT’S NEW IN THE VILLAGES?
Election Results for the 2020 Board of Directors Vote
On September 22nd, 10 volunteers gathered at the clubhouse to count the ballots that were received for the Board Elections. There were 661 ballots mailed out with 207 ballots turned in by the 12:00 deadline on September 19th. Eight (8) ballots were returned to sender as undeliverable. The results are as follows:
- JoAn Nink – 132 votes – Re-Elected
- Sherry Proulx – 115 votes – Re-Elected
- Chad Adams – 112 votes – Elected
- Jackie Gonterman – 107 votes
- Robert Murray – Disqualified
2020 Annual Meeting of Co-owners
Join us for the 2020 Annual Meeting of Co-owners
being held this Saturday, September 19th at 10:00 a.m.
This meeting is being held via Zoom Webinar.
The link to pre-register for this meeting is included in the August/September Newsletters.
Please contact the office if you did not receive an email invitation containing the meeting passcode.
Click on the “2020 Annual Meeting Packet” link directly above this line to open the meeting packet.
Hard copies of the Annual Meeting packets are available in the black box next to the Clubhouse doors for pick-up.
* Election Ballots may be dropped off in the secure drop-slot located to the left of the Clubhouse door and are to be returned no later than the close of the Annual Meeting of Co-owners on September 19, 2020
* Ballots received after 12:00 p.m. on Saturday, September 19, 2020 will not be counted.
Notice of Annual Meeting of Co-owners
The 2020 Annual Meeting of Co-owners, which was scheduled for
10:00 a.m., July 18, 2020, Association Clubhouse
HAS BEEN RE-SCHEDULED FOR
Saturday September 19, 2020, at 10:00 a.m., via Zoom Webinar.
* The new due date to submit Candidate Profile is Friday, July 17, 2020, by 5:00 p.m.
* To qualify to vote, co-owner must be a “Member in Good Standing” with their account paid in full no later then 5:00 p.m. on July 10, 2020
* Election ballots will be mailed/emailed the first week in August.
* To qualify to vote by email, Co-owner must have a signed “Authorization for Electronic Transmission” on file with the office no later than July 31, 2020.
* Voting by Proxy is permitted. Contact the office to obtain a Proxy form.
* Election Ballots are to be returned no later than the close of the Annual Meeting of Co-owners on September 19, 2020
* Ballots received after 12:00 p.m. on Saturday, September 19, 2020 will not be counted.
Monthly Board of Directors Meetings
Due to the Governor’s “Stay Home, Stay Safe” Executive Order (EO), the monthly Board of Directors meetings will continue to be held remotely until the EO has been lifted.
You can attend the meeting as an observer from your computer or by phone.
Each month, we will post instructions HERE on how to attend the next scheduled monthly Board meeting as an observer. Be sure to check back often for the most up-to-date information and changes.
We hope everyone is continuing to stay safe.
**WASTE MANAGEMENT CHANGES**
It was brought to our attention today that Waste Management has implemented new guidelines regarding trash pick up due to Covid-19.
Until further notice only items sealed inside a bag will be picked up. The bag must be tied or otherwise sealed to keep items completely contained. Loose items such as boxes will not be picked up unless they are sealed inside a bag. The limit of 6 bags, less than 50 pounds each is still in effect.
While it is unfortunate as well as frustrating that we were not informed of this change in advance, in light of Covid-19 it is an understandable precaution as Waste Management works to protect their employees.
They also stated that there will be no special pickups until further notice, so items such as appliances, furniture, etc., should remain out of view until restrictions have been removed and you are again able to call for their removal.
We want to thank everyone for your understanding and patience as we all work together to get through this safely and see the end of Covid-19.
We will inform you of any changes as we are made aware.
As circumstances are changing daily please check back regularly.
COVID-19 PREVENTION PLAN
FOLLOWING THE ANNOUNCEMENT OF THE STATE’S FIRST PRESUMPTIVE POSITIVE CASES OF COVID-19, GOVERNOR GRETCHEN WHITMER AND THE MICHIGAN DEPARTMENT OF HEALTH AND HUMAN SERVICES (MDHHS) ARE PROVIDING RECOMMENDATIONS DESIGNED TO HELP PREVENT THE SPREAD OF THE VIRUS.
THESE RECOMMENDATIONS APPLY AT THE INDIVIDUAL, ORGANIZATIONAL, AND COMMUNITY LEVELS. THEY APPLY TO BUSINESSES, WORKPLACES, SCHOOLS, COMMUNITY ORGANIZATIONS, HEALTH CARE INSTITUTIONS, AND INDIVIDUALS OF ALL AGES, BACKGROUNDS, AND HEALTH PROFILES; EVERYONE HAS AN IMPORTANT ROLL TO PLAY. PLEASE TAKE A MOMENT TO REVIEW THE INTERIM RECOMMENDATIONS TO MITIGATE THE SPREAD OF COVID-19 (March 11, 2020). https://www.michigan.gov/documents/coronavirus/MDHHS_Interim_Recommendations_for_COVID-19_final_683589_7.pdf.
FOR THIS REASON THE CLUBHOUSE WILL BE CLOSED UNTIL APRIL 30, OR UNTIL FURTHER NOTICE AND ALL MEETINGS AND FUNCTIONS HAVE BEEN SUSPENDED.
THE OFFICE STAFF IS STILL HARD AT WORK AND MAY BE CONTACTED VIA PHONE OR EMAIL. TO DROP OFF PAYMENTS OR PAPERWORK PLEASE UTILIZE THE DROP BOX LOCATED TO THE LEFT OF THE FRONT DOOR WHEN FACING THE CLUBHOUSE (FOLLOW THE BRICK PATH).
ALL ASSOCIATION FORMS ARE AVAILABLE ON OUR WEBSITE, www.voohoa.net, CLICK ON HELPFUL INFO, ASSOCIATION FORMS.
DON’T PANIC AND STAY SAFE!
THE BOARD OF DIRECTORS
NEW RATE FOR ASSOCIATION DUES IN 2020!!!
The Villages of Oscoda monthly Association dues will be $60.00 per month
beginning January 1, 2020.
The new rate reflects a $2.00 increase.
This is the first increase in Association dues in three years.
(Check out the Association’s newsletter, The Village Chatter, for more details.)
Election Results for the 2019 Vote
- Number of ballots sent out: 630
- Number of returned ballots: 366
- Articles of Incorporation: Yes votes = 323, No votes = 32, Total: 355 (# Required to pass = 321) Passed
- Master Deed & Bylaws: Yes votes = 316, No votes = 40, Total: 356 (# Required to pass = 422) Failed
Thank you to everyone that helped during this process and to everyone that took the time to vote.
Please see the Newsletter coming August 1st for more information.
A Reminder to all Co-owners who are leasing their units.
Per Article 1, Section 4(a)(viii) the Board of Directors has the authority to make rules and regulations in accordance with Article VI and Article VII of the by-laws.
Article VII, Section 25 gives the definition and explanation of leasing units. It also states that
“Notice of any lease, together with such additional information as may be required by the Board, shall be given to the Board by the Co-owner within ten (10) days of execution of the lease. Such Co-owner must make available to the lessee copies of the Condominium Documents…”
The board feels this is a very important part of the requirements of Co-owners who are leasing their units.
On November 10, 2015, the board of directors voted unanimously to place fines on any Co-owner who fails to submit a Rental Packet and accompanying lease for their units within 10 days of the execution of the lease.
The fine schedule will go as follows: The Co-owner must submit the Rental Packet and lease for the unit within ten (10) days of the execution of the lease or a $25.00 fine will be assessed to their account.
Should the Co-owner fail to submit the Rental Packet and lease within 30 days after the lease has been executed, there will be an additional $25.00 fine and will continue to accrue a $25.00 fine every 30 days following that until the rental packet and lease has been submitted. The Co-owner will have an opportunity to a hearing with the Board of Directors at the next regularly scheduled monthly Board meeting, should the co-owner wish to dispute the fine or to explain why the Rental Packet and/or lease was not submitted
within the required time frame.
Do you have enough dwelling coverage?
Here is a link to assist you in making sure you have enough homeowners dwelling insurance coverage. The Board of Directors has set the standard that all units in multi – dwelling buildings must have a minimum of $113.00 per square foot in dwelling coverage on your unit. This change went into effect in January of 2016. If you have additional structures, like a garage, remember to add that to your policy also. Single Family Dwellings must submit proof of insurance on any shared structures.
NEW PROCEDURES FOR SEWER REPAIRS
The Association now has a new Service Agreement with Oscoda Septic to handle all sewer back-up issues for the Villages of Oscoda. If you experience a sewer back-up:
1.) Call the Water Department and ask them to send someone out to check the “main” sewer collection line. Water Dept. main line: 989-739-7532 After hours Emergency ONLY:989-362-1430
2.) Call the office (989-739-4915) to report the sewer back-up. The office will contact Oscoda Septic. They will come out to resolve the problem and they will bill the Association directly.
3.) For after-hours or weekend emergencies (when the office is closed) call Oscoda Septic Directly at: 989-739-0000
4.) If it is determined that the back-up resulted from:
a.) Flushing items that shouldn’t be flushed (i.e. cigarette butts, feminine products, wet wipes, etc.)
b.) If inappropriate items sent through the garbage disposal.
c.) If the back-up occurs in a sewer line or part of a sewer line for which the Association is not responsible to maintain, the cost of the repair will be charged back to the co-owner(s).
5.) It can be costly to clean and replace items destroyed when a back-up occurs. You may want to contact your insurance company and ask if you have sewer back-up protection/coverage. You can find your copy of the “New Sewer Back-up Procedures” and”What Goes Down The Garbage Disposal” in the April/May Newsletter on page 7 & 8
FREE Refrigerator Magnets
with phone numbers to call in the event of a sewer backup is available
at the office for homeowners and tenants.
RUBBISH REMOVAL GUIDELINE
Please make sure you are putting your garbage out in trash cans with lids or at least use black trash bags. The critters, birds and other wildlife are attracted to the white trash bags and will tear into those bags and spread the garbage throughout the neighborhood. All trash must be put out to the curd by 6:00 am Monday morning. to get into the garbage when bagged using white trash bags. All trash must be put out to the curb by 6am Monday morning.
Please keep the following guidelines in mind:
- Place trash out by the curb as early as possible on the day of pick-up to make sure that it gets picked up.
- There is a limit of six (6) trash can and/or trash bag limit per week as well as a maximum limit of 50 lbs per bag or can. YOUR GARBAGE CAN OR BAG WILL NOT BE PICKED UP IF IT IS OVER THIS LIMIT.
- Black bags seem to attract less animals and birds than the white bags.
- If an animal gets into your garbage, YOU are responsible and required to clean up the garbage in your yard and your neighbors.
Let’s all work together to keep our community a beautiful place to live and visit.
We have WiFi available at the Clubhouse. We also have a PC desktop computer for the homeowners to use out in the clubhouse. Any resident who would like to use it, check in at the office for a password! There is also a lending library as well as books, puzzles and games for the kids. Come in and check it out!
If any homeowner would like to schedule an activity at the Villages of Oscoda, HOA Clubhouse, just call the office (739-4915) or stop in. We have a calendar of Events in the office with fun activities listed for anyone to join in. Come on in and join in on the fun!
ACTIVITIES AT THE VILLAGES OF OSCODA, HOA CLUBHOUSE:
Mondays – Euchre – 12:30 p.m.
Wednesdays – Chair Yoga – 5:30 p.m.
Wednesdays – T.O.P.S. (Take Off Pounds Sensibly) – 9:30 a.m.
Fridays – Pinochle – 12:30 p.m.
Please feel free to visit the Chamber of Commerce website at http://www.oscodachamber.com You will be able to see what all is going on in the Oscoda/AuSable area!
Iosco County Commission on Aging offers many services and activities. If you want information regarding their services, which include homemaking services, respite care, home delivered meals, and personal care, call them at the Oscoda office at 739-3781. These services are available to residents of Iosco County who are at least 60 years of age. No income eligibility is required.
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